How to check emails from other accounts using Gmail (tutorial)

Chances are you have multiple email accounts. In my case, I have a couple of Gmail accounts, a Yahoo mail account, Outlook as well as a couple of others. Instead of checking all of my email accounts separately I forward all of the messages to Gmail which is my preferred interface. Gmail manages to sort out all of the spam, promotional and social media emails the best, and it now features “auto reply” making it my preferred email provider.

You can send all or some of email from multiple providers to one Gmail address making your email life a lot more organized. Here’s how to take advantage of this slick feature offered for free from Google.

If you have multiple email accounts, you can check them in Gmail. You can choose from the following options:

  • Get all messages (old and new): Choose this option if you still use another email address, including another Gmail address. There might be a short delay in showing new messages.
  • Get only old messages: Choose this option if you recently switched to Gmail from another provider.
  • Forward only new messages: Choose this if you want your new messages immediately.

Get all messages

You can import both old and new messages from another email account.

Step 1: Change the settings in your other account

Yahoo, Outlook, or other email service

Make sure your other account has POP access. Then, change your Gmail settings.

Another Gmail account

  1. Sign in to the Gmail account you want to import from.
  2. In the top right, click Settings Settingsand then Settings.
  3. Click the Forwarding and POP/IMAP tab.
  4. In the “POP Download” section, select Enable POP for all mail.
  5. Recommended: Next to “When messages are accessed with POP,” select keep Gmail’s copy in the inbox.
  6. At the bottom, click Save Changes.

Get only old messages

If you recently switched to Gmail, you can transfer your old emails from your other account.

  1. Open Gmail.
  2. In the top right, click Settings Settingsand then Settings.
  3. Click the Accounts and Import or Accounts tab.
  4. In the second section, click Import mail and contacts.
  5. Follow the steps on the screen.
  6. Click Start import.

Forward only new messages

From another Gmail address: Set up automatic forwarding.

From Yahoo, Outlook, or another email service: Do a search on how to automatically forward emails from that service.

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